2003

Important note: This years MCA conference dates March 30 - April 1, 2009

2003

MCA Executive Board Meeting

Criminal Justice Training Commission

February 18, 2003

Present: Glenda Ward, President; Tandra Schwamberg, Past-President Linda Eiford, Treasurer; Linda Shaw, Secretary; Ron Krebs, Co-Chair Education & Training; Jim Smallwood, Membership; Patti Roadhouse, Nominations Chair. Board Representatives: Judge James Docter, District and Municipal Court Judges Association (DMCJA); Deena Kaelin, Legislative: Tina Carson, District and Municipal Court Managers Association (DMCMA); Debbie Yonaka, Representative to District and Municipal Court Judges Association (DMCJA)

Absent: Vice-President-Vacant

10:10a.m. Meeting opened by Glenda Ward, President. Quorum declared.

Reviewed the agenda for follow-up on old business

1) Director’s Meeting with DOC—Tandra requested to put this on hold until after we see how the legislative session goes.

2) Get APPA standards from Pam Foister-Linda S. will follow up with Pam to see if we can get a copy of the draft APPA standards.

3) Question on whether to transfer money into CDs—See Treasurer’s Report

4) Membership survey

5) Elaine McNally’s was going to get original Wisconsin and get it out to board members—Deena will contact Elaine to follow-up on this.

6) Letter from Ileen regarding Roger Lake

Jim Smallwood moved to accept the agenda, Tandra Schwamberg seconded, motion carried.

Reading of the minutes, Jim moved to accept the minutes as written, Tandra seconded, motion carried.

Old Business:

Glenda indicated the Roger Lake did not want to sign a letter of agreement. Discussion ensued as to Roger Lake’s role in this year’s conference. Tandra moved to strike the motion from the October 15, 2002 minutes to hire Roger Lake as coordinator for this year’s conference. Jim Smallwood seconded. Jim questioned why Roger Lake had already submitted expenses. Ron reported Roger had $263.44 in expenses for a meeting with Ron and Ileen in Packwood and a visit to Campbell’s Resort with Ron. They had gone over for a tour and worked through the contract with Campbell’s. Ron explained that the original plan was to have Roger as a consultant. He would also be doing some speaking and facilitating for the conference. He had requested reimbursement for travel and food, no payment for services. At this point we need to move ahead and put together a different plan. Tandra moved to approve payment of $263.44 to Roger Lake for the pre-conference work. Ron Krebs seconded. Jim Smallwood questioned why we would even need a motion since the $263.44 was already in the $2875.00 approved for use in previous minutes. Motion was retracted.

Eductation Committee Report:

Ron Krebs reported that the conference is set at Campbell’s Resort for April 16-18^th. Tandra suggested that we use the last day for the business meeting for the membership. Deana is working on vendors. Ron clarified that the vendors pay MCA and then have them work directly with Campbell’s on all other issues.

Suggested conference lineup:

DV Impact Panel—Tandra will check with Bonnie Kosko about having their panelist speak. Deana volunteered to present on cultural diversity issues if we need some fill-in.

Day Reporting Center—Jim Smallwood will check with Elaine on doing a 1-2 hour presentation.

Patti Roadhouse had two possibilities for presenters—1) Personal Awareness and Protection Training, Inc., with Jesus M. Villahermosa, Jr. at a cost of $2200.00/day. 2) Management Dynamics, Janaki Severy, as a cost of $1500.00/day.

Ron Krebs made a motion to hire Janaki for one day. Linda E. seconded motion. Discussion included Janaki would make good follow-up to the “What Works” emphasis we had last year. Motion carried.

Glenda brought up the issues of having some scholarships. Discussed whether it was realistic to think that we could get anything coordinated. Issue dropped.

Deana requested that all vendor information be directed to her.

We will sell 50/50 tickets, board members can sell those through the conference and then finish out on Friday with the basket sales and ticket winners.

Legislative Report:

Deena reported on HB 1764, Pre-trial services/supervision through counties and cities. It would set liability at a gross negligence standard. Elaine McNally had sent recommendation that we testify for pre and post trial supervision be covered in the language. Deena agreed to go to Olympia to testify. Debbie Yonaka questioned MCA going to testify without having all the information about what is behind the legislation. Board settled on sending Deena on a fact-finding mission instead. SB 5543 includes a gross negligence standard. It is being referred to the committee on Judiciary. Deena will get copies.

Secretary’s Report:

Linda Shaw had nothing to report.

Treasurer’s Report:

Linda E. reports that the CD’s are only earning .9% interest and would not recommend tying up any additional money in a CD at this time. Tandra moved to accept the Treasure’s Report, Ron Krebs seconded, motion carried.

Billie Baylor from Central Area Motivational Program did not pay vendor fees from last year. Glenda will send a letter to the director after Linda E. sends her the name, address, etc. If they don’t pay in 30 days will send to collections. We need to take them off future vendor list if they fail to pay.

Representative to DMCJA Report:

Debbie Yonaka indicated that she brought up DMCJA submitting an opinion to the Legislature regarding liability. She says the response was less than enthusiastic. Judge Culp spoke in favor of it. Judge Steiner from King County supported it. Some judges were indicating that MCA was overstepping bounds. Debbie suggested doing a survey of all departments for whether or not they were using a risk classification and had policies and procedures in compliance with Rule 11. Tandra suggested having a Director’s Meeting and Debbie agreed to prepare a survey and get it out.

President’s Report:

Glenda brought up two issues relating to the Vice-President position, 1) filling the vacancy, 2) the MCA Newsletter.

Nominations Committee will work on getting it out to the membership, some possibilities for filling, Larry Barker; Regina Mack; Luanne Cranefield. We discussed a current board member filling the position on interim. Patti Roadhouse will consider the possibility and get back with an answer on filling interim and going into the position of President for the 2003-2004 term.

Past-President’s Report:

Tandra will complete a flyer on the MCA awards and get it out to Jim. We will need to send nominations form out with the packet. Nominations committee will vote on the awards. We will give members a deadline of March 7^th for getting information back to nominations committee. MCA will reimburse for cost of awards.

Membership Committee Report:

Jim will send out a membership form with packets. He will make sure the directors get information.

Nominations Committee Report:

Patti discussed vacancies, Vice-President; Co-chair, Education Committee. Patti agreed to think about serving interim as Vice-President with the idea of moving into the position of President for this next year. She will get back to the board with a decision later.

DMCJA Report:

Judge Docter reports that their association has scheduled Ed Latessa for a three-hour workshop on “What Works” for their conference, June 2-5, 2003. This is meeting a goal MCA set out to accomplish this year!

NEW BUSINESS:

Jim Smallwood made a motion that we announce the vacancies for Vice-President and Co-chair of Education Committee at the conference, to be filled at election. Tandra Schwamberg seconded, motion carried.

Glenda will send “Thank You” letters to Ileen Gerstenberger and Doug Butcher for their service on the board over the last year.

Jim S. made a motion to adjourn, Linda E. seconded, meeting adjourned at 1:55 p.m.

MCA Executive Board Meeting

Criminal Justice Training Commission

April 15, 2003

Absent: Vice-President-Vacant; District and Municipal Court Judges Association (DMCJA) Judge James Docter; Tina Carson, District and Municipal Court Managers Association (DMCMA); Debbie Yonaka, Representative to District and Municipal Court Judges Association (DMCJA)

Guest: Nina Cogswell, Pierce County

7:30 p.m. Meeting opened by Glenda Ward, President. Quorum declared.

Reviewed the agenda, Jim moved to accept the agenda, Ron Krebs seconded, motion carried.

Reviewed the February meeting minutes, Ron Krebs made a motion to accept the minutes as written, Linda E. seconded, motion carried.

Old business:

1) APPA standards, Tandra has them and will make them available to those that want them, however, it is a very large packet.

2) MCA website, Kevin Grandy has expressed concern about not getting information that would be valuable for the website. Glenda will check with Kevin to see if he wants to continue working on it.

Secretary’s Report:

Linda Shaw had nothing to report.

Treasurer’s Report:

Linda E. reported that we are up $8,000.00 in income after May 1, 2002. Debbie Yonaka has been charging mileage at .50.

Jim made a motion to accept the Treasurer’s Report, Ron Krebs seconded, motion carried.

Further discussion: Linda E. requested that Ron get her the “Presenter Expense Form.” Cost for 2003 conference estimated at $10,000.00. Lourdis completed the session certificates, Glenda will get copies made to hand-out for CEU’s.

President’s Report:

Glenda reported that Tandra met with representatives of the Department of Alcohol and Substance Abuse. The meeting focus was the letter MCA submitted last year regarding protocols requiring treating agencies to have the incident report and criminal history prior to completing an evaluation. Treatment agency representatives argued against strict adherence. Ken Stark from DASA is not willing to push treatment agencies. If MCA wants to come up with a letter recommending this protocol be placed in the WAC, then DASA will consider the issue again.

Glenda reviewed the agenda for the annual business meeting. Patti will present the awards. The Secretary and Treasurer’s Reports will be presented. Glenda will give the presidential address. Patti will open nominations from the floor with miscellaneous business completing the meeting.

Discussed doing elections by e-mail. Ballots will be mailed out in accordance with the By-laws this year, however Glenda will get a committee together to look at a revision in the By-laws to allow for e-mail voting.

Past-President’s Report:

Tandra will present the WAC proposal at the annual business meeting. (See President’s report)

Education Committee Report:

Deena reported getting 7-10 vendors to participate in this year’s conference. They will each pay $230.00 to set up. The lodge has arranged 10 tables, some can be used for baskets, etc., if not used by a vendor.

Patti and crew will sell 50/50 tickets and the raffle tickets for the baskets that have been donated.

Linda S., Linda E., and Bonnie Kosko will help Jim at the registration table. Linda E. will collect any registration and membership fees.

Legislative Report:

Deena had nothing to report.

Membership Committee Report:

Jim reported that we have about 60 directories from last year. Those directories can go to new members that did not receive one last year. We currently have approximately 120 registered members in MCA.

Nominations Committee Report:

Patti reported that Larry Barker has agreed to continue serving on the JISCLJ committee, a committee whose focus is primarily information systems. The nominations committee will be checking any nominations from the floor to make sure the nominees are members in good standing prior to placing their name on the ballot. Ballots will be sent out in the mail following the annual business meeting.

OTHER BUSINESS:

None

Adjourned at approximately 9:00 p.m.

Next Meeting, July 15, 2003

Criminal Justice Training Commission

10:00 a.m.

Meeting room TBD

Minutes prepared by: Linda Shaw, Secretary

MCA Annual Business Meeting—Chelan Washington

Spring Training Conference

April 16, 2003

President, Glenda Ward introduced the board.

Patti Roadhouse and Jim Smallwood presented Misdemeanant Corrections Association award winners:

Lourdis Sandoval was presented with a certificate of appreciation for her dedication and hard work for MCA.

Most Valuable Player outside of MCA—Judge James Docter

Probation Program of the Year—Pierce County Criminal Justice Task Force Compliance Program

Support Staff of the Year—Kimberly Samuel, Pierce County

Probation Officer of the Year—Norma Morrison

Director of the Year—Linda Eiford, Skagit County

Kathleen Geller,

Glenda called the meeting to order @ 12:30 p.m. A quorum was declared.

Reviewed the agenda, a motion was made from the floor to accept the agenda, seconded, motion carried.

Reviewed the minutes from the May 21, 2002 Annual Business Meeting. A motion was made from the floor to accept the minutes as written, seconded, motion carried.

Secretary’s Report: Linda Shaw had nothing further to report.

Treasurer’s Report: Linda Eiford provided copies of the report. Account balances as of March 31, 2003, checking, $14,066.85; legislative savings, $4,507.91; regular savings, $212.22; certificates of deposit, $10,000.00 for total account balances of $28,786.98.

Membership Report: Jim Smallwood announced that we have between 120-130 members. He encouraged members to pitch MCA membership to those from their departments that are not currently members.

President’s Report: Glenda made a request that the membership of MCA respond to the board with what they would like to see the focus of MCA be in coming days. She will be sending out a survey so that the board can be better informed.

Past-President’s Report: Tandra Schwamberg seconded Glenda’s plea for the membership to stay or become vital. She asked that the members who stayed for the business meeting to get the word out to others to encourage involvement in MCA.

Tandra has met with Ken Stark of the Division of Alcohol and Substance Abuse regarding the letter that MCA submitted last year for protocols for treatment agencies. The letter recommended adding a requirement into the WAC making it mandatory for treatment providers to have a full criminal history prior to completing an alcohol/drug assessment. Ken Stark indicated that treatment providers have shown reluctance to make this mandatory however, if MCA wants to continue to push this, he has agreed to bring a focus group together to address the issues. Joel Whittaker indicated that in their county, they are rejecting assessments which do not include criminal history information. Tom Ripley made a motion for MCA to strongly support including mandatory assessment protocol in the WAC revisions, the motion was seconded from the floor, motion carried.

Legislative Committee Report: Deena reported out on her trip to Olympia when the House was hearing argument on HB ____ on limiting liability for pre-trial supervision. Several directors were there giving testimony. Trial Lawyers Association is firmly against any kind of limit so there is an uphill battle.

Education Committee Report: Ron Krebs had nothing to report.

Nominations Committee Report:

Nominations are as follows:

President Patti Roadhouse

Nomination seconded, motion carried

Vice-President Deena Kaelin, Puyallup County

Regina Alexander-Mack, City of Lynnwood

Nominations seconded, motion carried

Legislative Committee Chair Janice Hughes, Skagit County

Gary Burchette, Yakima County

Nominations seconded, motion carried.

Membership Committee Chair Margaret Turner, Island County

Freida Morford, Yakima County

Leticia Delatorres, Yakima County

Nominations seconded, motion carried

Treasurer Linda Eiford, Skagit County

Nomination seconded, motion carried

Secretary Linda Shaw, Clark County

Nomination seconded, motion carried

Nominations Committee Chair Don Belise, Yakima County

Ron Krebs, Yakima County

Nominations seconded, motion carried

Education/Training Co-Chair LuAnne Cranefield,

Rick Bomar, Grant County

Rick Harman, Chelan County

Jim Smallwood, Pierce County

Jillene Lietzeau, Pierce County

Nominations seconded, motion carried

New Business:

From membership, site of next year’s conference:

Sun Mountain, Winthrop, Washington

Marysville, Washington

Bellevue or South King County

Skamania Lodge, Stevenson, Washington

Campbell’s Lodge, Chelan, Washington

Debbie Yonaka, Chelan County spoke on the issue of standardized practice in all misdemeanant corrections departments in Washington, to meet requirements of the September, 2001 Supreme Court Rule 11. She emphasized compliance with the two requirements, 1) Risk Assessment and 2) Policy and Procedures.

Sue White shared that she and Elaine McNally have been working with NIC to have the Wisconsin Assessment revalidated and provide training in its use. NIC is advocating a “train the trainers” type model while the directors have been wanting the consistency that training directly from an NIC trainer would create.

Maureen McGovern, Snohomish County indicated that she has a standardized treatment report to present. Glenda will make copies and make them available to the membership.

Tom Ball brought up the issue of HIPPA requirements as a possible topic for training at next year’s conference. Other suggested topics included: risk assessment training; ASAM information; more “What Works” training, i.e., Motivational Interviewing; legal issues; dual diagnosis or co-occurring disorders; substance abuse; sex offender; Dept., of Licensing; keynote speakers, i.e., Ann Rule, etc.

Tom Ripley indicated that we needed to develop some kind of e-mailing system that would get information out to people better, he will talk Kevin Grandy regarding possible options.

Jim Smallwood made a plea for more information to come in for the newsletter.

There was a motion from the floor to adjourn, seconded, adjourned at 1:40 p.m.

Minutes by: Linda Shaw

Meeting adjourned at 1:40 p.m.

MCA Executive Board Meeting

Criminal Justice Training Commission

July15, 2003

Present: Patti Roadhouse, President; Linda Eiford, Treasurer; Linda Shaw, Secretary; Jillene Lietzau, Co-Chair Education & Training; Leticia De La Torre, Co-Membership Committee; Ron Krebs/ Ron Belisle, Nominations Committee; Gary Burchett/Tandra Schwamberg, Legislative Committee Chair; Deena Kaelin, Past Legislative Committee Chair

Absent: Glenda Ward, Past-President; Regina Mac, Vice-President; Frieda Morford, Co-Membership Committee Board Representatives: Judge James Docter, District and Municipal Court Judges Association (DMCJA); Tina Carson, District and Municipal Court Managers Association (DMCMA); Debbie Yonaka, Representative to District and Municipal Court Judges Association (DMCJA)

10:12 a.m. Meeting opened by Patti Roadhouse, President. Quorum declared.

Reviewed agenda, Linda Shaw moved to approve agenda as written, Linda Eiford seconded, motion carried.

Reviewed minutes from April 15, 2003 meeting. An amendment is needed to the minutes changing the location of the meeting the Criminal Justice Training Commission to Campbell’s Lodge, Chelan, Washington. Linda Shaw moved to accept the minutes as revised, Linda Eiford seconded. Motion carried.

Treasurer’s Report: At prior meeting in Feb, we had estimated that the conference would cost about $10,000.00. Actual cost was $16,212.25. $3326.50 is eligible be transferred to Legislative account. LS made a motion to transfer into Leg acct. Jillene Lietzau seconded, no discussion, motion carried. Deanna Kaelin moved to accept the report as presented, Ron Krebs seconded, no further discussion, motion carried.

President’s Report: Patti Roadhouse welcomed all new board members. Her vision includes; 1) expanding the use of MCA members by including them on committees assisting board members, and 2) communicating more with each other by use of e-mail, etc.

Patti brought a report from Sue White and Elaine McNally on their work with NIC to complete validation study on the Wisconsin Assessment tool. King County, City of Seattle and Pierce County will be involved in the validation. Training will be developed for the whole state, possibly October, 21-22 at Criminal Justice Training Commission. Patti assigned Jillene and Jim, Ed Committee, to investigate who would be paying for the training, CJTC? NIC? MCA?

Patti indicated that a couple of members have made the suggestion that the board have a retreat inviting past members to contribute their historical perspective on MCA. The goal would be to build a historical record for our membership as well as giving the board a chance to get better aquainted. Tandra Schwamberg suggested that we attempt to do this while Bill Cobb is still working in King County. Patti will investigate for time and place and let us know by e-mail.

Patti indicated that after our Spring conference she had a complaint from one of the membership that one of our board members was overlooked for an award. She requested input regarding whether board members should be awarded each year. Deena indicated that she felt that it is self-serving for the board to give themselves awards. Tandra pointed out that last year she received an award as the out-going President. She was given the award at the first quarterly board meeting following the conference. Deena Kaelin moved to provide our Past-President, Glenda Ward, an award for her work and dedication to MCA over the past year. Linda Eiford second, motion carried. Tandra will talk to Lourdes about arranging to have one made.

Ron Krebs brought up the idea of getting polo shirts to identify board members at the conferences. Members so often do not know who to contact regarding issues and it would be good to have more ways for the membership to know who is on the board. The idea of placing our photographs on the MCA website was also discussed. Linda Eiford suggested having badges designed for the board. Patti will ask Jim Smallwood to investigate the idea of getting shirts with the MCA logo with the intent of offering them for purchase to the membership. Gary Burchett suggested making the logo to include the location of the conference each year so you can sell them every year instead of making them a one-time purchase. We discussed taking pre-orders from people so we can get an idea of interest, following Jim’s assessment.

Tandra Schwamberg suggested that in the future the Education and Training Committee supply the conference site with a list of all the members of the MCA board so that their authority is recognized in the absence of the President or the committee.

Patti announced that there will be 10 scholarships awarded by the Washington Traffic Safety Commission (WTSC) for their Winter conference, December 2-4^th. It will be held at Skamania Lodge in Stevenson, Washington. Jillene will send out the application forms. Linda Shaw suggested that we include a section to include how they would use the traffic safety information gleaned. It may be a way to screen applicants a little more than we have done in the past with scholarships.

Patti indicated that the website is very out-dated and Kevin Grandy is not able to work on it anymore. Leticia De La Torre volunteered to take it on. The board readily accepted her assistance!

Vice-President’s Report: Regina Mac not present, report unavailable.

Past President’s Report: Glenda Ward not present, report unavailable.

Secretary’s Report: Linda Shaw had nothing further to report than the minutes submitted from the 4/15/2003 meeting. She did report that Clark County is working with NIC on a Technical Assistance grant to develop a strategic plan to fully implement and evaluate a continuum of community corrections services/programs based on the “what works” research. Ron Krebs reported that Judge Ruth Rukauf of Yakima County was thoroughly impressed with Ed Latessa’s presentation at the Judge’s conference in June and is pushing the association to make a place on next year’s conference agenda for him to speak again. Other board members indicated that they had heard very positive things about the information Ed presented at the conference as well.

Membership Committee Report: Leticia De La Torre indicated that her vision for the coming year is to make a push for new members. Deena discussed increasing the ‘associate’, non-voting membership indicating that she had many requests from treatment providers to become members so they could take advantage of training and be informed about what MCA is doing in Washington. Linda Shaw suggested contacting Division of Alcohol and Substance Abuse as well as the Domestic Violence Perpetrator Certification program at DSHS, and request that they send out an application packet to all of the treatment providers in the state. Linda will send the website information to Leticia, www1.dshs.wa.gov/DASA and www1.dshs.wa.gov/ca/victimservices/DVvicservbut1.html.

Education/Training Committee Report: Jillene Lietzau received her copy of the Education/Training manual from Ron Krebs. The potential conference sites brought forward by the MCA membership and board for 2004 include: Bellevue area hotels and conference centers; Skamania Lodge in Stevenson; Olympia area hotels and conference centers; Port Townsend, possibly Fort Worden Conference Center.

Training ideas brought forward by the MCA membership and board for 2004 include:

Best Practices in Addictions Treatment, Northwest Frontier Addiction Technology Transfer Center (ATTC) 3414 Cherry Ave. NE. #100. Salem, Oregon 97303 (503) 373-1322. Other ATTC trainings include: Theories of Addiction Treatment and Counseling; Working with Chemically Dependant Criminal Offenders; When Helping Hurts: Co-Dependency in the Workplace for Helping Professionals; Addiction Pharmacology; Best Practices in Case Planning; Family Violence and Chemical Dependency.
Wisconsin Assessment tool
Liability Issues with Skip Hauser
Round table discussion groups to discuss things like current trends in probation services, etc.
Highlighted programs from around the state, panel presentations, etc.

Linda Eiford brought up the idea of regional trainings and the use of MCA as a sponsor. Bonnie Kosko is has two up-coming trainings and Linda had one very successful most recently with 35 in attendance. We discussed the idea of making information regarding regional training available through the board and to directors. Linda wanted to know whether MCA approval is needed. Linda Shaw suggested simply e-mailing the training opportunity to the board and if anyone has concerns about an MCA association, make it known and decide sponsorship on a case-by-case basis.

Legislative Committee Report: Gary Burchett accepted the passing of the torch. Tandra Schwamberg volunteered to be on this committee.

Nominations Committee Report: Patti Roadhouse will e-mail Ron Krebs with ideas for increasing membership involvement. Patti advised Ron that he needs a committee of no more than 5.

District and Municipal Court Judges Association Report: Judge James Docter not present, report unavailable

District and Municipal Court Manager’s Association Report: Tina Carson not present, report unavailable.

Old business:

Tandra Schwamberg advised that she sent the letter out to DASA regarding protocol for chemical dependency evaluations. There is a possibility that treatment providers will be given a link to DISCIS through The Administrative Office of the Courts. Tandra volunteered to continue to be liaison with DASA, Dennis Malmer as contact, regarding the criminal history protocol.

New business:

Deena Kaelin brought up concern about some courts requiring treating agencies to say whether or not No Contact Order’s are lifted in Domestic Violence cases. She mentioned Mason, Thurston and Grays County.

Linda Eiford suggested that all regional trainings that are MCA sponsored be placed on the website so that people have information readily available.

Future meeting dates and times:

October 14, 2003 10:00 at CJTC, room TBD

February 3, 2004 10:00 at CJTC, room TBD

During conference time, April or May at conference location

July 13, 2004 10:00 at CJTC, room TBD

Linda Shaw made a motion to adjourn, Deena Kaelin seconded, motion carried 1:01 p.

MCA Executive Board Meeting

Criminal Justice Training Commission

October 14, 2003

Present: Patti Roadhouse, President; Regina Mack, Vice-President; Glenda Ward, Past-President; Linda Eiford, Treasurer; Linda Shaw, Secretary; Jim Smallwood, Co-Chair Education & Training; Frieda Morford, Co-Membership Committee; Gary Burchett, Legislative Committee Chair; Deena Kaelin, Past Legislative Committee Chair; Judge James Docter, District and Municipal Court Judges Association (DMCJA); Tina Carson, District and Municipal Court Managers Association (DMCMA)

Absent: Ron Krebs, Nominations Committee; Leticia De La Torre, Co-Membership Committee, Board Representatives: Debbie Yonaka, Representative to District and Municipal Court Judges Association (DMCJA)

10:02 a.m. Meeting opened by Patti Roadhouse, President. Quorum declared.

Reviewed minutes from July 15, 2003 meeting. Jim Smallwood made a motion to accept the minutes as written, Gary Burchett seconded. Motion carried.

President’s Report: Patti opened the meeting with an award presentation to Glenda Ward for her dedication and hard work in MCA over the last few years.

Patti received a resignation letter from Jillene Lietzau, who has been serving with Jim Smallwood as Co-chair of Education and Training. Jim will need assistance and proposed asking Rick Bomar from Grant County. Gary made a motion that Patti ask Rick if he is interested in being Co-chair of Education and Training. Glenda Ward seconded, motion carried.

The board reviewed the list of applicants for the scholarships given by the Washington Traffic Safety Commission’s Winter Conference. Those selected:

Mary Shaw, Whitman County Probation

Keri Peterson, Cheney Municipal Court

Deena Kaelin, Puyallup Municipal Court Probation Services

Bonnie Kosko, Kent Municipal Court Probation

Ann Peskuric, Pierce County District Court Probation

Peggy Miller, Whatcom County District Court Probation

Jody Treffry, Spokane County District Court Probation

Shannon Seibert, Clark County Corrections

Robert Sjogren, Stevens County District Court Probation

Rick Bomar, Grant County District Court Probation

Regina will notify those awarded with the scholarships.

Patti announced that there is a follow-up training on the Wisconsin Risk Assessment Tool on October 31^st. There are 70-80 people currently confirmed.

Vice-President’s Report: Regina has spoken with Tom Flick, a former NFL football player, about being a keynote speaker at the conference. He is willing to speak for a reduced price but would need to know what message or theme we want. Jim will include this as a possibility depending on other costs for the conference.

Regina presented an example of three different logos for the T-shirts we will sell at the conference. Skamania Lodge provided a copy of their logo to add just under the MCA logo. We discussed colors and embroidered vs. silk-screened logo. Light gray with green and navy with white logo were suggested for consideration.

Secretary’s Report: Linda Shaw presented her report from the MCA board retreat in September. One idea that came up at the retreat was to scan all of the historical information onto disks in order to save the information and allow for easier storage. Patti will research cost, etc., and will be prepared to present at the annual business meeting for a vote of the membership.

Treasurer’s Report: Linda Eiford indicated that the Treasurer’s report does not include the transfer of funds to the Legislative account. She will transfer $4523.73 into the Legislative account, for a total of $7895.05.

Linda explained that expenses for this last year’s conference were only slightly higher than the income.

Past President’s Report: Glenda has the newsletter set up and will be sending it out electronically to all members who have e-mail. She needs articles submitted by November, 10^th.

Glenda is on the Task Force for Courts of Limited Jurisdiction. They have several suggestions coming out of their group including:

Jury selection coming out of the courts jurisdiction with an exception of those areas where small population would be limiting
All judges be elected
Find ways for agencies such as Washington State Patrol to pay back some of the fees the court has to pay

Membership Committee Report: Freida Morford brought up the issue of associate memberships. Jim checked the by-laws which indicate than anyone joining MCA under associate membership must be a paid employee of a probation department, be a volunteer or student intern and closely associated with a probation department. We discussed the issue of whether or not to include treatment providers as associates. Judge Docter shared the opinion that their inclusion could raise issues with non-attending agencies as a conflict of interest, preferential treatment, etc. Additionally, the by-laws would have to be changed for treatment providers or students not closely associated with a probation department.

To increase MCA awareness around the state, Leticia and Jim are working on an MCA flyer to display at the October 31^st Wisconsin Assessment tool training.

Education/Training Committee Report: Jim Smallwood received the contract from Skamania Lodge. It includes:

$1000.00 deposit is required
70 rooms rented for both Monday and Tuesday nights
$75.00/night for single occupancy, $85.00/night for double occupancy
Food and Beverage at $10,000.00 minimum
Conference room rental of $1500.00

He has several possibilities for keynote speaker at the award’s banquet including:

Tom Flick, former U of W football player

Frosty Westerling, Head football coach at PLU

Mike Baldison, former high school football coach and retired police officer

The training line-up includes:

Deputy Redenbough, Pierce County Meth Lab, no charge
Bill Notarfrancisco, Criminal Personalities, $250.00
Bill Cobb and Fred Thompson, Liability
Bob Thornton, Officer Safety. He may be funded through NIC with the help of a letter from a state-wide association. Jim will send out a copy to Judge Docter and Tina Carson to take to their respective associations

Vendors will be charged $200 + the table fee of $35.00.

Linda Shaw will check with her department on the possibility of providing some of the AV equipment.

Legislative Committee Report: Gary Burchett indicated that there are several ways he has been thinking about approaching liability issues legislatively:

Establish a strong network with various associations and politicians.
Explore the initiative process as a way to approach torte reform.
Align with the courts to minimize liability with a “judicial supervision” type model.

Nominations Committee Report: No report.

District and Municipal Court Judges Association Report: Judge James Docter reported that judges at the District and Municipal Court Judge’s Conference were very impressed with Ed Latessa’s presentation on research-based practices.

Judge Docter will be receiving his MCA award at a Bremerton City Council meeting this month, since he was unable to attend the conference in the Spring.

Ignition Interlock-DOL will not honor pre-trial interlock on the driving record due to liability it poses for the department. On sentenced offenders, interlock orders become DOL administrative orders.

District and Municipal Court Manager’s Association Report: Tina Carson reports that MCA two board members will present alternative sentencing options at the Washington Traffic Safety Commission’s Winter Conference at Skamania Lodge, Patti Roadhouse and Regina Mack.

Old business:

The MCA website is currently with Kevin Grandy. He must transfer it to a new website location to allow access. Leticia will need to coordinate with him to get this done.

Patti passed out a pamphlet on Alcohol Screening and Brief Intervention available through NIAAA at www.niaaa.nih.gov.

Glenda will be trying to get the newsletter out quarterly.

New business:

Future board meeting times and locations:

February 3, 2004 10:00 at CJTC (Deena will take minutes in Linda’s absence)

During conference time, April or May at conference location

July 13, 2004 10:00 at CJTC

Regina will send out information on motivational keynote speaker by e-mail for a vote from the board.

Meeting adjourned 1:35 p.m.

Last modified: 12/19/08