Misdemeanant Corrections Association

Executive Board Meeting

Criminal Justice Training Commission

3/4/08

Present: Larry Barker, President; Nina Cogswell, Past-President; Rick Bomar, Vice-President; Linda Eiford, Treasurer Regina Mack, Co-chair of Education and Training Committee; Courtney Bridgefarmer, Co-chairs of Membership; Mindy Breiner, Nominations Committee; Tandra Schwamberg, Legislative Committee; Judge Docter, District and Municipal Court Judge’s Association (DMCJA); Keith Wills, District and Municipal Court Manager’s Association (DMCMA);

Absent: Linda Shaw, Secretary; Ed Tirado, Co-chair of Education and Training Committee; Tom Ripley, representative to Washington Traffic Safety Commission;

Guest: Sue Hubbard, Criminal Justice Training Commission

Larry called the meeting to order at 10:10 a.m. and declared a quorum.

Larry distributed the 9/25/2007 Executive Board Meeting minutes. Corrections noted. Nina moved to approve the minutes as corrected, Linda E. seconded, motion carried.

Larry indicated that old business will be coming up in reports rather than taking time now to cover.

President’s Report: Larry reports that the board is a well-oiled machine, minimum supervision needed. He indicated that he has several issues to bring up, including AOC in a later report.

Vice-President’s Report: Rick B announced that the “Best Practices Committee” appointed 4 chairs to work with small groups to compile data, a review of policy and procedure manuals from counties through out the state to get an idea of practices in large and small counties, etc. They will coordinate to make sure their conclusions are really representative of all jurisdictions. Rick indicates that they have a lot of participation from counties from all over the state. Their progress will be presented at the MCA conference. Judge Doctor asked how they were communicating. He indicated that he is supposed to be representing the DMCJA on that committee but he hasn’t heard anything in about 4 months. Rick indicates he will pursue getting Judge Doctor included in future communications.

Rick has been working with Mindy on nominations.

Past-President’s Report: Nina reports that she is attending the Legislative Committee for Pierce County trying to keep up on issues that might be of concern to MCA. We get a hot list each Monday, which she brought.

Sue Hubbard, Criminal Justice Training Commission stepped into the meeting.

CJTC hired two new instructors in the subject areas of chemical dependency and mental health. Courtney asked how soon they would be putting on another Support Services Academy. Sue explained that Support Services Academies are not mandated by RCW and they are not budgeted for them. Tandra suggested that we might partner with DOC since they have segments of their academy that include all support staff. Training support staff, often the first point of contact with the offender, is important. Sue will get the board some approximate costs for putting on a SSA for Larry to present at the conference in May.

Sue said another option might be for CJTC to partner with Professional Development because they are in charge of regional training and they have a little bit of money. The cost then is sending and lodging instructors. Sue will get back to Larry with information.

The Adult Services Academy is April14th-25^th.

Judge Doctor asked about reimbursement for instructing. He has been advised that he must have a business license to get paid but he is not asking for pay, he is asking for reimbursement for expenses relating to travel, etc. Sue will look into it and get back to him.

Secretary Report: Linda Shaw not present. Larry suggested that minutes go out to all board members prior to each meeting so that they can be read and any corrections ready at the beginning of each meeting. Regina indicated that she needs to update the website. She will check to see which minutes she needs to post and get any minutes she needs from Linda. Regina has updated some of the website information.

Treasurer’s Report: Linda E. passed out the report. Not a lot goes on between July and this meeting. Website cost for www.mcalink.com is for two years and comes up for renewal in December, 2009. Regina reported that our subscription expired without anyone knowing due to some e-mail address issue. Larry indicated that we should explore automating the payment so that we don’t lose service in the future.

Linda reports that one presenter did not submit a bill and did not get paid for work at last year’s conference. Linda sent her a formal letter but she has never received a response from her.

Rick Bomar moved to accept the Treasurer’s Report as written, Tandra seconded, motion carried

Membership Report: In February Courtney and Jenny sent out 603 e-mails to people working in Misdemeanant Corrections departments, regarding what MCA is all about. They included a membership form. They are hoping for a good response to those mailings.

Courtney presented the idea of group membership. Rick indicated that this would have to go before the general assembly at the next MCA conference.

Nina pointed out that getting the membership information early really helped in recruiting in her department.

Larry suggested offering a service to MCA members that non-members could not access, such as surveys, regional training, and reduced cost for MCA members.

Tandra said we need to have reasons for people to join. We need to offer things that will entice people to join:

Increase cost of conference if non-MCA member substantially so that it is at least double.

Survey results

Question/Answer service

Increased cost of Regional training for non-MCA member, registration through web-site.

Larry indicated that we need a coordinator for regional training, newsletter, etc. Tandra suggested creating a Public Information Officer. Mindy would be interested in working in this capacity.

Mindy indicated that we need to do a better job of explaining of information presented at the annual business meetings for new members. The board reports are usually covered so quickly, many times with speakers using acronyms that not everyone understands, etc. She suggested slowing the meeting down a little. Meeting attendance has not typically been great. Rick suggested having door prizes at the meeting and if they aren’t present, their ticket is thrown away. Regina suggested that the board needs to present what our respective roles are at the annual meeting.

Tandra suggested that we have a membership booth that is open for the full time of the conference. The suggestion was also made to have an MCA board member speak at the Adult Services Academy graduations in an effort to recruit members.

Larry advised all board members to be ready to present their various roles at the next annual meeting.

Larry indicated that someone needs to develop a new fee structure and have it ready by 4/15/08, so that we can have it ready for discussion at the annual business meeting. The following items are to be included in the work:

individual fees

departmental fees

research public funds used for membership fees

Rick volunteered to coordinate the process and contact various board members by e-mail to get the task accomplished by the due date of 4/15/2008.

Larry suggested that we have a Membership Booth manned through out the conference. All board members should participate. Courtney will do a schedule and get it out by e-mail to all board members. Tandra suggested getting more people involved. We need to finalize information that will be handed out at the booth, a new member packet for instance. This same information could be provided at the next academy graduation in April as well. Get information to Larry since he has some printing done at his department and gets 3 memberships from MCA as trade.

Courtney and Jenny are suggesting a couple of extra services done by MCA:

Traffic Safety scholarship (10-12)

MCA conference Scholarship

Rick reminded the board that we offer CEUs for the conference sessions.

Linda E. suggested starting with 5. Rick Bomar thought it should be fewer. Judge Docter believes employers should pay cost of memberships to professional groups such as MCA. General discussion ensued regarding which jurisdictions pay for membership dues and conference. Judge Docter also indicated that there are some things for which public dollars can not be used, for instance, we can’t use money for legislation.

Courtney suggested that we do a book on MCA history to have available for people to look at. Karen Lewis had done it at one time. Discussed where historical information is located. Larry suggested that we present the need for a PIO to gather this and current information and have it available.

Legislative Report: Tandra was out of town for both sessions.

The last day of regular sessions is March 13^th so emails and letters to Senators and Representatives is all we can really do at this late date. Tom Ripley sent out an e-mail regarding HB3254 Deferred Prosecution legislation but Tandra feels we should have more concern about SHB1873, which is a wrongful death bill that expands who can bring suit. Tammy Fellin is concerned. This bill is in the Ways and Means Committee now. It could add considerable cost to all jurisdictions. Tandra submitted a letter indicating MCA’s opposition to this bill.

Tandra said that she has read HB3254 and it basically will to allow people, whose license is suspended, to apply for an ignition interlock so that they can drive. A new section includes allowing for a Deferred Prosecution if they are evaluated and do not have a significant problem with alcohol. Keith Wills indicated that it includes standardized assessment requirement. Discussion ensued regarding chemical dependency assessment requirements.

Larry indicated that MCA does not have enough information at this time to be able to address this bill. Larry suggested that we table the issue.

SB 5343 would increase the dollar amount of misdemeanor and felony thefts. The amounts are not included. Judge Docter indicated that there has not been a change in the dollar amounts in those for over 30 years, so this bill is definitely overdue.

Education and Training Report: Regina Mack

Registration

Lunch Buffett/Business Meeting

National Probation and Parole Supervision Week

Interstate Compact (scanning)

Supervision of DV cases

Breakfast Buffett

Vicarious trauma/sexual assault

Psychoactive drugs

MCA Awards Banquet-trying to get a speaker

Officer safety presentation

Cost for speakers is a very real issue. Some speakers just ask for a donation as well as travel expenses. Regina said that we can’t continue to expect to find speakers that will come at very little or no cost. We also need a more formal process to cover speaker fees/expenses. Linda indicated that we have paid from $0 to as much as $6000.00.

Donations for Vancouver speakers will need to be directed to the YWCA in Vancouver. Linda E. suggested donations be set at $100.00/hour and $125/hour for PhD’s plus expenses.

Regina indicated one speaker is asking $1817.00 but includes mileage but doesn’t include her hotel.

Regina passed out a spreadsheet covering conference speaker fees as she has them to date.

Rick Bomar made a motion that if a donation is acceptable payment for fee that it be structured at $100.00/hour and $125/hour for PhD’s plus expenses for this conference, Tandra seconded, motion carried.

There is a cost of approximately $70.00/person for meals; 2 breakfast meals, lunch buffet and a dinner.

Regina will send an agenda out for the conference and see about developing a pocket agenda that looks a little more professional.

Nominations Report: Mindy is preparing an e-mail to go out for awards nominations.

She needs to know which board positions are open, Vice-President, Legislative Committee, Nominations Committee, Public Information Officer, Co-chairs of Education and Training, Co-chairs of membership.

Mindy will have ice-breakers to get people involved and networking. It would be fun to have officers bring funny probation stories in to present at various times.

Criminal Justice Training Commission Report: Gordon McConnell not present.

Washington Traffic Safety Commission Winter Conference-Look for a change in their scheduling to make it more conducive to people getting there. Weather and holiday has been an issue for attendance.

District and Municipal Court Judge’s Association Report: Judge Docter did not have a report from the association. He brought up the Deferred Prosecution bill (HB3254) that he is of the opinion that it would not work with the military population they have in the Bremerton area, particularly due to the nature of all their out of area work. It also gives a person a chance to have a “freebie.” The alcohol program requirements in the WACs says all treatment will occur within the state or be approved by a certified program for treatment in another state.

Prosecutors in Kitsap County have decided it is not appropriate to bring a case to trial that has a breath tests because they don’t have good toxicology lab handling. They will be offering diversions or reduced pleas liberally because they need overwhelming evidence like observations, road side tests, etc., to prove the case.

District and Municipal Court Managers Association:

Judicial Information Systems Report: AOC has attempted to do a system that would work for all courts, a $68 million dollar project. Larry reports that vendors could not prove that the case management system would work if used for 3-4 million cases. The program is on hold at this point. Probation is now recognized as a necessary part of the system. There is no case management system on the forecast for the next 2-3 years.

Larry asked if we want vendors at the conference to present case management systems. LOREX is what Clark and Bellevue is looking at it. Deena has been talking with Probatum since they are interested in being there. The consensus was to get vendors there if they are interested.

Larry indicated that we need to obtain debit cards for larger purchases. Linda will write a proposal regarding the use of the cards. The board discussed having the President and Treasurer have the cards for purchases of under $300.00. Linda E. will order two.

Rick made a motion to allow Treasurer to obtain two debit cards for MCA board use for purchases $300.00 or less without board approval, anything more than $300 must have board approval, seconded, motion carried.

New computer: Larry researched Dell $599.00 + tax and shipping. You get VISTA Home Premium operating system. We may need to purchase frontage upgrade for MCA website at approximately $100.00. Tandra made a motion to authorize Larry Barker to spend up to $1000.00 on a computer, Mindy seconded, motion carried. The old computer will go to the Secretary for minutes and PowerPoint presentations.

Larry B indicated that Survey Monkey is a website for creating surveys and downloadable surveys are about $200.00/year. It has unlimited numbers of surveys and questions. Larry suggested we offer surveys results to new probation departments.

Rick Bomar suggested that we bring this up at the annual meeting and allowing the general membership to vote on purchasing Survey Monkey.

AOC would like time at our annual business meeting to present what they are doing.

The next business meeting is on May 4^th at 6:00-8:00 p.m. in the boardroom at Icicle Inn at Leavenworth, Washington.

Meeting adjourned

Minutes from recording by Linda Shaw

Misdemeanant Corrections Association

Executive Board Meeting

Icicle Inn, Leavenworth, Washington

5/4/08　

Present: Larry Barker, President; Rick Bomar, Vice-President; Nina Cogswell, Past-President; Linda Eiford, Treasurer; Linda Shaw, Secretary; Ed Tirado, Co-chair of Education and Training Committee; Regina Mack, Co-chair of Education and Training Committee; Courtney Bridgefarmer, Co-chairs of Membership; Mindy Breiner, Nominations Committee; Tandra Schwamberg, Legislative Committee; Judge Docter, District and Municipal Court Judge’s Association (DMCJA)

Absent: Tom Ripley, representative to Washington Traffic Safety Commission;

Keith Wills, District and Municipal Court Manager’s Association (DMCMA); Deena Kaelin

Larry Barker called the meeting to order at 6:37 p.m.

The board reviewed the minutes from 3/4/2008. Jenny Hill made a motion to accept the minutes as written, Tandra S. seconded, motion carried.

Larry passed out notes from the last meeting we had at Quinault. They were not formal minutes. No discussion.

President’s Report: Larry reported that AOC is not going to do a case management program for Adult Probation. The new Chief Officer, Gregg Richmond, will be here at 1 p.m. on Wednesday and anyone that would like to speak to him is invited. He is still meeting with Juvenile and Adult probation representatives. He is inheriting a huge challenge. They have money left over, about $10 million, because they ceased all work on the other project.

Vice-President’s Report: Rick reported that the four “Guidelines” committees met once in Ellensburg and some have met individually on their various tasks. So it is coming together slowly. There is to be a draft of all work ready by autumn.

Past President’s Report: Nina did not have a report to share.

Treasurer’s Report: Linda E. gave the membership applications collected so far to Jenny and Courtney. Linda E. deletes names of prior members who have not paid by the date of the conference. Linda S. suggested that membership contact them and ask them if they want to continue their membership.

Linda E. has had a lot of people signing up for the conference late, 108 for the conference with several more just wanting to come to the awards banquet. A lot of people chose to pay the non-member rate instead of paying for membership and the conference. We had three cancellations this year. There are two new probation departments represented, Lake Forest Park and Asotin County. We need to meet with them to get their information for the directory. Larry will follow up with them before the end of the conference.

Linda E. passed out the Treasurer’s Report. We have a few less vendors than we have in the past. Deena announced that she needs more notice if she is to work on vendors. She would like to have notice by December at the latest.

Total accounts balance as of March 31, 2008 is $27,960. We have collected $14902 in fees for a grand total, before all 2008 conference costs, of $42,862. We don’t have much in accounts receivable because almost everyone has paid. We have to pay for the banners and baskets. Regina completed a recap for how much is owed to speakers, so all Linda E. has to do is write out the checks.

Debit cards are ordered but not here yet. Linda E. will get one to Larry as soon as possible.

Secretary’s Report: Linda Shaw reported that she has much of MCA’s historical information. Larry is getting an imaging unit in his jurisdiction and will see what it would take to use it for collecting and condensing our material.

Membership Committee Report: Courtney and Jenny report that this year they have set up a membership booth including copies of statistics, some historical information and “What is MCA?” handout.

Courtney has the booth schedule. The committee has a PowerPoint presentation of past conferences that will be playing during breaks. They will be taking pictures throughout the conference to add for future conferences. They plan to meet with honorary members and all registrars individually to make sure MCA has accurate information about everyone.

The subject of scholarships for the conference was raised, Larry indicated it needs to be tabled until next board meeting.

Legislative Committee Report: Tandra reported that E2SHB 3254, a bill concerning accountability for persons driving under the influence of intoxicating liquor or drugs, included a new section that would impact the Deferred Prosecution laws. It would have created the potential for the multiple DUI offenders to get their license back and avoid other penalties without necessarily addressing alcohol/drug issues. MCA submitted a letter to the Governor requesting that she take action to remove the new section. Governor Gregoire elected to strike the new section. This is a successful outcome and proves that MCA can be a powerful advocate.

Education Committee Report: Regina and Ed reported that they have a good lineup for education this year. Everything is ready to go. Larry has all presentations available in electronic version so he will be prepared to email them to members. We have paper copies of all presentations to include in all the packets.

We have projectors, laptops and sound equipment this year so have not had to use the conference center’s equipment.

Nominations Committee Report: Mindy reported that the awards look very nice. Several VIP guests like Judges are coming to see the awards presented. Cafépress.com has many items for probation focused gifts and prizes.

Mindy will produce a PowerPoint presentation for the awards banquet.

Open board and committee positions this year are as follows:

Vice-President

Legislative Committee Chair

Nominations Committee Chair

Membership Committee Chair

Education and Training Committee Chair

Mindy has ice breakers for various times in the conference; Top10 defendant moments off U tube, a concentration game matching names with probation terminology and other various games and prizes.

Criminal Justice Training Commission Report: Gordon McConnell not present. Larry B. received an email regarding the last Adult Services Academy. It was a large class. No one from MCA attended to speak about membership to the graduating class.

Judge Docter indicated that he presented at the academy. He reported that most attendees had been in probation for 2-3 years, so most would have had an awareness about MCA anyway.

Washington Traffic Safety Commission Report: Tom Ripley not present. Rick reported that WTSC has made the decision to move the winter conference to the Spring in 2010. Regina feels that we need to establish a specific way to deal with scholarship requests that we receive. Last year WTSC did not get notice to MCA with enough time for most people to make arrangements and then the weather was significantly bad, making it impossible for some to travel there.

District and Municipal Court Judge’s Association Report: Judge Docter reports that several years ago when the law stated that Judges would order the interlock, all courts monitored it as a condition of a sentence, but the Legislature changed the monitoring agency to Department of Licensing, other than Deferred Prosecution case. His personal observation has been that a lot of courts abdicated their responsibility at that point to Department of Licensing. Now it is DOL who is saying you can get a license to drive. It is not always a part of the sentence, so some courts do not monitor anymore. It is primarily monitored through law enforcement when offenders are stopped.

Larry will contact Criminal Justice Training Commission regarding scheduling the next board meeting in July.

The meeting was adjourned by consensus at 7:38 p.m.

Minutes prepared by Linda Shaw

Misdemeanant Corrections Association

Executive Board Meeting

Criminal Justice Training Commission

8/19/08

Present: Larry Barker, President; Rick Bomar, Vice-President; Linda Eiford, Treasurer; Linda Shaw, Secretary; Melanie Schwankl, In-coming Vice-President; Deena Kaelin, Co-chair of Education and Training Committee; Courtney Bridgefarmer, Co-chairs of Membership; Mindy Breiner, Nominations Committee; Susan Fraser, Legislative Committee; Tom Ripley, representative to Washington Traffic Safety Commission;; Keith Wills, District and Municipal Court Manager’s Association (DMCMA);

Absent: Nina Cogswell, Past-President; Regina Mack, Co-chair of Education and Training Committee; Judge Docter, District and Municipal Court Judge’s Association (DMCJA); Gordon McConnell, representative to Criminal Justice Training Commission

Guest: Greg Cupper, National Traffic Safety Institute

Larry called the meeting to order at 10:10 a.m. and declared a quorum.

Larry distributed the 5/4/2008 Executive Board Meeting minutes. Linda E. moved to approve the minutes as written, Deena seconded, motion carried.

Larry turned the meeting over to the in-coming President, Rick Bomar.

President’s Report: Rick Bomar indicates that he has started receiving a lot of calls. He will direct all calls to the appropriate committee chair or board member.

Rick asked for any feedback that the board had heard regarding the 2008 conference. Larry indicated that he heard positive comments about the conference in general, good speakers, etc. Deena indicated that the vendors prefer to be visible and she did not hear any negative responses to having them in the educational room.

The MCA membership booth appeared to be a success. Although it was not fully manned as scheduled, a lot of informational brochures were taken, a certain sign of interest. It was noted that registration was more professional and many received positive comments about having the large banner. The special presentation that went to Probation Officer of the Year was well received, especially given the line-up of speakers they had come from their jurisdiction.

Rick reviewed the Bylaws, Section 9 talks regarding voting. When we have a co-chair, technically only one person can vote in board decisions. The education and membership committee co-chairs will need to come to a consensus or make a decision regarding which one of them will vote.

Vice-President’s Report: Melanie Schwankl, City of Kirkland introduced herself to the board. She had no report but wants to find out Vice-President’s role and responsibilities. Rick agreed to provide a copy of the bylaws and a job description.

Past-President’s Report: Larry is going to take on bylaws this year. Balloting needs to be mailed but we want to add electronic voting as long as a record is kept of the results. Postage is high with all the paper mail that has had to go out in the past, not to speak of the environmental toll.

Larry thanked the board for assisting him in his role as president this last year indicating that his job was made easy by the board’s assistance in the workings of MCA through out the past year.

Secretary Report: Linda S. had nothing to report.

Treasurer’s Report: Linda E. She would like more control over raffle and 50/50 as she got a total this year but didn’t know how much money was in each fund. Rick appointed Melanie to assign and track the basket and 50/50 funds at the 2009 conference.

Linda E. reported that we finally have a credit card with Bank of America. She does not like the bank because savings and CD earnings are so low. We may want to consider moving our money.

Linda needs the President, Vice-President and Secretary to go in to the bank to update the signature card. It was agreed to get this done following the meeting.

Larry Barker made a motion to approve the Treasurer’s report, Jenny H seconded, motion carried.

Membership Report: Jenny Hill indicated that at the last meeting we discussed scholarships for the conference. We discussed how WTSC handles their scholarships and possibly following their criteria. Jenny agreed to research for travel, lodging and conference reimbursements and bring back information to the next meeting.

Jenny produced a graph showing membership increases from 2005 to 2008. In 2005 we had 125 members and currently have a membership of 180, a 44% increase. 2008 Conference attendance was 160, less than the membership number of 180.

Courtney resurrected the issue of honorary members. Fred Thompson, Bill Cobb, Elaine McNally etc. Linda S. agreed to research old minutes for honorary members and get the information to Courtney. A recommendation for honorary members should come out of the membership committee to the board after current membership is known. Larry will check the bylaws as it relates to honorary members.

Jenny indicated that the board needs to reconsider the idea of having a group membership option. Rick advised Jenny to have a proposal for group membership by next meeting.

Courtney brought up having a historian. Larry is hoping to have a scanner this autumn in Klickitat and would be willing to secure all paper records that we currently have on disc. Linda S. will bring all documents to the next meeting for Larry to take and scan.

Legislative Report: Susan Fraser will be working with Tandra to get up to speed on legislative issues.

Susan introduced a guest, Greg Cupper, from NTSI. He presented information on HB 3069, legislation that Deb Wallace had introduced in the last legislative session that would regulate all traffic schools. It was designed to provide structure for the delivery of classroom and online defensive driving courses, regulating the approval of curriculum, schools and instructors. Last session it lost by 1 vote in committee. NTSI is looking for input. Department of Licensing (DOL) would become the regulatory agency for traffic safety school if this legislation is passed. NTSI is organizing a stakeholder meeting to be held on August 26^th from 9:30-12:30 p.m. at the DOL office in Olympia. Rick asked Susan if she would be available to go to the meeting. She agreed to go or send a representative, Jim Smallwood might be interested or someone from the Legislative Committee.

Susan encouraged us to take a look at a re-licensing program out of Yakima, “Alive at 25,” has had some very good results out of their programs Storefront requirement as a standard is concerning groups like “Alive at 25”

There are proposed changes to the Washington Administrative Code (WAC) regarding the protocols for alcohol assessments. Susan suggested that MCA be represented in Olympia at the alcohol assessment protocols hearing on 9/23/2008. No decision was made regarding sending representation.

Larry brought forward the draft of potential legislation to move Department of Corrections’ supervision to misdemeanant probation. He had asked Pamela Clark to speak to the contents of the draft but she was unable to attend the meeting. This is a matter for MCA to keep in tuned to over the next few months.

Nominations Report: Mindy apologized for not getting ballots out early. She will be making a change for next year, creating a biographical sketch regarding each person nominated. That will give the membership individual information vs. just showing names of nominated.

Education and Training Report: Deena indicated that Regina is researching educators. The first choice of the membership for next year’s conference was Rosario but it will cost a minimum of $20,000.00 to go there. They are so small that catered dinners would be the only food options. $28,000.00 is catering is a more realistic estimate of cost. Cost would have to be raised by at least $30.00/person. Deena is still checking other options and working on getting more vendors.

Rick will advise the chairs that any travel reimbursement needs to be pre-approved, etc., as they research conference options.

Deena wanted ideas for door prizes. $1457.00 was collected over the expenses from the last conference. Linda E. moved to $1500.00 for door prizes, Larry seconded, motion carried. It was also agreed that it would be a great idea for the MCA board to do a themed basket with board donated items.

Criminal Justice Training Commission Report: Gordon McConnell did not have anything to report per Susan Fraser. Susan discussed the problems with CJTC approaching things more for DOC than misdemeanant probation. Linda S. suggested that she contact Sue Hubbard, since there has been a committee involved in looking at misdemeanant level issues.

District and Municipal Court Judge’s Association Report: Judge Docter not present.

District and Municipal Court Managers Association: Keith Wills indicated that a language accessibility plan is being required of all counties over the next couple of years.

There are several requirements for language accessibility including Title VI compliance as well as House Bill 2176 which require all trial courts to develop a language assistant plan.

Washington Traffic Safety Commission Report: Tom indicated sign up for Winter Conference needs some fine tuning. He will send out a flyer/application regarding scholarships for the conference to everyone on the membership list. Deena asked about Portable Breath Test devices, clubs, etc. Tom indicated that WTSC has started funding projects differently and mini grants for equipment is not as common.

Judicial Information Systems Report: Larry indicated that the evolution of Probation’s involvement with AOC’s JIS has gone from not wanting Probation at the table to AOC talking about Probation being a necessary player at the table. Even though a probation case management database has not been forthcoming, it has been a valuable liaison.

Old business: Rick indicated that not a lot is happening with the various guidelines committees. He will contact Pam Clark and see if she will come to the next meeting to speak about progress or next steps.

Rick indicated that the web page is not current. Larry indicated that a lot goes into updating the web page and the new laptop has not been purchased yet. Larry will order the laptop and ask Regina to have the old computer here in the fall for the Secretary to use for minutes.

Linda E. reported that Probation and Parole week did not go off as well as they had hoped in her county. She has decided that next year she will focus on a more on just celebrating internally by doing a potlucks, etc., rather than having an open house or a larger scale celebration.

Larry reported that Department of Corrections wants MCA participation in their WCA meetings. Larry will follow up with them. Linda S. pointed out that the September WCA conference has been canceled due to funding issues.

Rick announced that upcoming Executive Board meetings will be held at 10 a.m. at the CJTC on October 14^th and February 10^th. At the conference we will meet on the Sunday night prior to commencement of the conference and then the July 14^th meeting will be held again at CJTC at 10 a.m.

Tom Ripley suggested that MCA do some long-term strategic planning, Tom will provide Rick with planning MCA has done in the past.

Jenny made a motion to adjourn the meeting, Deena seconded. The motion carried and the meeting was adjourned at 1:23 p.m.

Minutes by Linda Shaw

Linda.shaw@clark.wa.gov

360-397-6119 ext. 4143

Revised 10.20.2008

Criminal Justice Training Commission

Burien, Washington

10/14/08

Present: Rick Bomar, President; Melanie Schwankl, Vice-President; Larry Barker, Past-President; Linda Eiford, Treasurer; Linda Shaw, Secretary; Regina Mack, Co-chair of Education and Training Committee; Deena Kaelin, Co-chair of Education and Training Committee; Mindy Breiner, Nominations Committee; Susan Fraser, Legislative Committee

Absent: Courtney Bridgefarmer and Jenny Hill, Co-chairs of Membership, Tom Ripley, Representative to Washington Traffic Safety Commission; Gordon McConnell, Representative to the Criminal Justice Training Commission; Judge Docter, District and Municipal Court Judge’s Association (DMCJA)

Keith Wills, District and Municipal Court Manager’s Association (DMCMA)

Guests: Sue White, Seattle Municipal Probation; Sue Hubbard, Criminal Justice Training Commission

Rick opened the meeting at 10:05 a.m. and declared a quorum

Approval of the minutes: Linda E. indicated that on page 2, the Treasurer’s Report section appears to be missing part of the information discussed last meeting. In the last meeting Deena suggested directing vendor fees and any moneys collected that is other than public dollars, to conference scholarship instead of placing it in the Legislative fund. Linda E. would like it added to the minutes that this was discussed in the prior meeting of 8.19.2008. Linda S. will make appropriate changes in the August minutes and re-distribute.

Larry B. moved to accept the minutes as corrected, Mindy seconded, motion carried.

Old business: Rick indicated the new laptop has been purchased. The old laptop will be used by the Secretary for minutes. Larry B. agreed to take the old laptop and go through it, clean out old programs, etc.

President’s Report: Rick has had contacts with many people over the last few weeks. Linda Shaw has been following ICOTS and set up a meeting for the board for November 18^th at 10 a.m. in room C 220. Larry will put out an RSVP for directors around the state.

Guest: Sue Hubbard, CJTC—Passed out a schedule for the academy.
She needs a guest instructor needed for “Change Overview,” scheduled on the first day of the session.

CJTC is conducting strategic planning for the Adult Services Academy. Tony Anderman, a regional training manager is being brought in to help CJTC plan. The first meeting will be held on 10/27/2008 where all instructors/raters will do an analysis of strength/weakness. The 2^nd meeting on 10/28/2008 will be open to all interested Corrections and Misdemeanant representatives across the state for a comprehensive review.

Sue announced that CJTC has changed the rule about staying in their dormitories from 50 miles to 40 miles. Sue can make exceptions if necessary on a case by case basis. She issued an open invitation to come to the academy and they are always open to ideas and change for the academy.

Vice President’s Report: Melanie S. asked Sue Hubbard about setting up an MCA representative to come in and talk about membership and participation in the association. Linda S. suggested expanding it to giving information of more national associations, a broader perspective of the field.

Past President’s Report: Larry passed out a travel reimbursement policy. The proposed reimbursement is based upon the state contract. Reimbursement should be considered for conference set-up, attendance at various association meetings, etc. Sue White indicated policy could use an air travel inclusion so that when flights are less expensive, it would not be precluded. Mindy indicated the board should keep in mind any appearance of excess when picking hotels, etcetera, in the event that the membership should choose to look at how the funds are being used.

Larry suggested that board members review the policy for any changes and then bring to the membership in the spring at the annual meeting.

Larry is also working on by-laws to look at voting changes, etc. He will bring suggested changes to the next board meeting.

Treasurer’s Report: Linda E. provided an overview of treasurer’s report. We have a total of $36,380.58 as of September 30, 2008. The board needs to address the issue brought up by Karen Lewis at the annual meeting regarding the money in the Certificate of Deposit. Susan indicated that there may be other things like grants, board retreats, scholarships, etc., that could be done. Regina made a motion to approve the Treasurer’s Report as written, Susan Fraser seconded, motion carried.

Linda E. asked the board to review a draft credit card policy. She will bring it back up at the next meeting for vote.

Linda E indicates that she is not happy about Bank of America. After three requests we finally got an ATM card but still no credit card. A debit card is probably preferable. Linda E will explore a couple of banking options and move our money. The account was originally opened in Spokane and that has also been a limiting factor. She will look into US Bank or Wells Fargo, both accessible statewide.

Secretary’s Report: Linda S. announced a special board meeting with Marjorie Owens, Interstate Compact Administrator regarding the new ICOTS database. The meeting will be held on November 18^th, 2008 at the Criminal Justice Training Commission, room C220, from 10:00 a.m. to closing. The room is reserved through 2:00 p.m. Larry will put out an RSVP to department directors around the state. Room capacity is 30.

The board discussed various budget issues across the state. Linda E. announced 10% cuts in 2008 for Skagit County resulting from a high profile murder case and their need to cover the trial costs. Larry indicated that Klickitat County is doing fairly well since they are disposing of garbage from around the northwest and wind power is bringing a lot of revenue into the county. Sue White indicates that King County is cutting positions and probation and drug court are on the table to be cut.

Nominations Committee Report: Mindy announced that she will be sending out a membership wide e-mail for nominations, indicating the positions are open and encourage people to get nominations in early.

Education and training Committee Report: Regina passed out a chart of conference locations and dates under consideration by the committee. There are two sites not on the list that the membership voted for; Rosario, which is not a possibility due to size and Quinault, which is not on the list since Deanna has not been able to get information from them. The committee hopes to add Quinault to the chart, although their available dates are 18,19,20^th of May, which is a little too close to events such as graduations, etc.

Sites under consideration include: Cedarbrook, Great Wolfe Lodge, Hilton at Issaquah, Red Lion in Bellevue, Red Lion in Spokane, Sheraton in Bellevue and Tulalip. Tulalip rates are high but Regina will check with them on how much it would cost if we moved the conference to dates in March.

The committee intends to send out finalized options by e-mail and request that we vote electronically.

Regina indicated that Ellis Amdur is one option the committee is considering. He specializes in communication with mentally ill and disturbed individuals. Washington Cities Insurance Authority (WCIA) indicated that they would help MCA pay for him to speak. WCIA suggested Andy Cooley as a speaker on Liability and they would assist in paying for that session as well. Dr. Scratchley has agreed to come back again and speak.

Linda S suggested having the awards luncheon on Tuesday. Rick suggested we have some networking time during the day as well, since it is an ongoing complaint of the membership that the educational offerings don’t leave time to network.

Rick announced that the liaison with the Judges Association is changing. Judge Paja is appointing a new person. Rick will get back with information as soon as he knows who is appointed.

Legislative Committee Report: Susan Fraser discussed HB 3069 which has to do with regulation of driver improvement schools. It makes DOL responsible to compile the curriculum and be the oversight agency. Greg Cuppers, NTSI is trying to elicit support from MCA for regulating legislation. Impetus is that there is really no gauge for the quality and content of what court ordered people are receiving from various classes. One requirement included in the HB is a requirement to have a store front, which would eliminate on-line courses. The consensus of the board is to decline to take a position on HB 3069.

Susan will continue to inquire into what is happening with the protocols for treatment assessment.

The Bellevue City Manager’s office is assigned to work legislative issues. Susan received an email from Tammy Fellon regarding possible legislation dealing with DWLS and re-licensing programs. They are looking at de-criminalizing DWLS. Senator Cline is involved in support of the bill.

There may be an increasing number of misdemeanor crimes since the legislature is considering increasing the felony threshold for property crime $250.00 to $10,000.

Membership Committee Report: Jenny and Courtney not present, however they sent a scholarship application for the board to consider. The board discussed the need for having some criteria, such as which jurisdictions do not pay employees to attend the conference. Questions to include might be:

Would you be willing to work on a committee?

What is your motivation for wanting to attend the MCA conference?

How will you give back to MCA?

One thing to consider might be to provide partial scholarship.

The board discussed honorary memberships. Linda Shaw conducted some research though minutes from previous years. She sent out information by e-mail which she will include in the formal minutes:

“MCA Executive Board Meeting

Linda S. also noted that she could not find any other reference to other honorary memberships dating back to February of 2001 in any of the executive board meeting minutes or the annual business meeting minutes. The board had discussed giving Elaine McNally an honorary membership, but she couldn’t find it documented anywhere. Jim Smallwood was supposed to send out the above referenced letters but if a record exists of a mailing, it should be with membership.

The board discussed including Dayle Crane, Kathleen Geller, Conrad Thompson, Chuck Bristol, Elaine McNally, and Tony Schock.

People set to retire that should be considered for honorary memberships: Karen Lewis, Island Co. and Lynn McCormick, Snohomish Co.

Criminal Justice Training Commission Report: Gordon McConnell not present.

Washington Traffic Safety Commission Report: Tom Ripley not present. Rick provided handout from WTSC, “Drive Hammered, Get Nailed.” It was a campaign to crack down on driving under the influence of alcohol or drugs. Law enforcement agencies statewide conducted extra patrols to aggressively enforce impaired driving during the period of August 15 to September 1, 2008.

District and Municipal Court Judges’ Association Report: Judge Docter not present. He would like to retain his liaison position. Due to budget constraints he will not be able to attend all meetings. He has indicated his intent to attend the February 2009 meeting.

Larry B. reported on the Administrative Office of the Court. He indicated that AOC does not have Probation case management on the table. They talk about probation impacts but do not have plans to include any Probation software at this time. Larry is on the data exchange committee, which will enable AOC to tie into other programs.

The Joint committee for Probation Case Management will be meeting on January 13^th at AOC’s Kilroy Building at Seatac, 10:00 a.m. They are hoping for a web-based program. There are several interested groups to pushing forward with JIS committee including; Juvenile, Court Administrators, Judges and Probation Directors. They have requested a letter from MCA to fully back statewide case management system for Probation. Mindy and Melanie are to work together to draft a letter and submit it via email to the board for approval supporting legislative funding for a case management system.

District and Municipal Court Managers’ Association: Keith Wills not present.

Linda Shaw attended the August meeting for Pam Clark. As Larry discussed, the Court Administrators had requested support from MCA for a probation case management system. Linda had passed a request on to Rick and Larry, following the August meeting, from Kitsap County’s court administrator asking for a letter of support.

We need to appoint a representative to attend the Department of Corrections’ Washington Correctional Association conference. Rick will research the particulars and get back to the board. Linda E. expressed an interested in representing MCA after Rick is able get more information.

There is a special board meeting on 11.18.2008 to discuss ICOTS with Marjorie Owens.

Out next meeting is scheduled for Feb 10^th, 2009 at 10 a.m.

Linda E. made a motion to adjourn at 1:38 p.m., Regina seconded the motion, motion carried.

Meeting adjourned

Minutes by Linda Shaw

Linda.shaw@clark.wa.gov